Portrait Contract


Lori Thomas Photography/Swirls Studio 7 Photography
Client Services Agreement

HOW TO SCHEDULE: To secure your session date a minimum retainer and online agreement is required.

AFTER YOUR SESSION: What you can expect after your session.
  • Photographer submits your images to our editor. 
  • Online view and share proofing gallery will be sent to the your email.
  • Turn around time is 7 to 14 days of your session unless you have paid a rush processing fee.

LATE FEE:  If you are late for your session, you will be charged for the full scheduled appointment, even if your time is cut short. Your photographer needs to be compensated for the time they reserved for you, which they may not be able to fill with another client. You will be billed $50 per thirty minutes past the scheduled time. You agree to pay this additional bill within 7 days of your event. Charges are in increments of thirty minutes. You may change your time up to 3 days prior to your event without any fees. By signing this contract I agree to not reverse any charge for any reason. If a situation were to arise where I felt entitled to a refund, I agree to communicate with Swirls Studio 7 Photography.
  • Reserved time: The appointment slot is reserved specifically for you. If you arrive late, your photographer reserved that time and cannot see another client.
  • Disruption to schedule: Arriving late can cause your provider to run behind schedule for subsequent clients.
  • Provider's financial needs: For many practices, charging for late appointments is a necessary part of their business model to cover expenses and lost income from unproductive time.

POSTPONEMENT: Client acknowledges that in the event that there is a postponement of the assignment the studio/photographer will incur expenses and financial loss.  Therefore, client agrees to notify the studio of a postponement at least forty-eight (48) hours prior to the scheduled assignment.  If client provides studio/photographer with notice of a postponement less than forty-eight (48) hours before commencement of the assignment, client shall pay a fee to studio/photographer to cover the expenses that the studio/photographer would not otherwise have incurred had client not postponed the contract.
“Postponement” is the rescheduling of the Assignment by the client at least 48 hours prior to the Assignment to a mutually agreeable date, and no more than 20 calendar days after the original Assignment date.

CANCELLATION: Client acknowledges that in the event that there is a cancellation of the assignment the studio will incur expenses and financial loss.  Therefore, client agrees to notify the studio of a cancellation at least 72 hours prior to the expected cancellation date in order to minimize the studio’s costs, expenses, and loss of income. Due to the custom assignment and inability of studio to perform other sessions during time reserved for client, if studio has received payment for a scheduled assignment, client will not be entitled to a refund if he or she cancels the assignment.  
“Cancellation” means that the assignment is cancelled by client and not rescheduled.  In the event of cancellation, client will be responsible for those fees.

LIABILITY:  Photographer is not responsible for any injuries inflicted upon participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business.  Once studio has completed a client’s order by exchanging images for full payment, studio shall not be liable for storing those images for client.  Due to the custom nature of the work, no refunds will be provided for any orders once download pin has been used and/or products have been received.

COPYRIGHT:  All images remain copyright Swirls Studio 7 Photography and may not be used for commercial use, reproduced or altered without written permission of the Studio. In no circumstance ever can be watermarked by anyone aside form Swirls Studio 7 - Lori Thomas Photography.

MODEL RELEASE:  Parent/Guardian of minor client shall permit the studio to use images of client from any portion of the work for display, studio’s web site, publication, or other promotional uses without payment of additional compensation to client or client’s agents.

 PRINTS \ DIGITAL IMAGES:  Once you select your favorite digital images and your email is sent your order is complete and can not be undone.  If you screenshot your images you will loose all print integrity.  To ensure the best quality, do not alter the images before printing.  Swirls Studio 7 Photography is not responsible for longevity of prints, printing errors or quality of prints or products printed elsewhere.  Studio does not warrant the longevity in quality of any prints, digital media or files delivered to client.  Client bears the sole responsibility for backing up, archiving, and maintaining the integrity of the files. As a courtesy to our clients we save all files in our archives.

JURISDICTION & VENUE:  This agreement shall be construed according to the laws of the state of California.  Client acknowledges that this Agreement was entered into in Sacramento, California and that at least a substantial portion of this agreement will be performed in California, and that the proper venue for any legal action related to this agreement is in the Superior Courts of the County of Sacramento, California.

ATTORNEY'S FEE PROVISION:  In the event of a lawsuit, the prevailing party shall have the right to collect from the other party its' reasonable costs and necessary disbursements and attorneys' fees incurred in enforcing this agreement.